Vagaro Pricing Breakdown: How Much Does Vagaro Cost in 2025?

 

 

 

If you're a fitness studio, salon, or wellness business looking for an all-in-one booking and business management platform, Vagaro likely sits near the top of your list. But how much does it actually cost to use Vagaro in 2025?

 

In this guide, we break down Vagaro’s pricing tiers, what features are included, and which add-ons you should consider—so you can decide if it's the right investment for your business.

 

 

 

 

💼 What Is Vagaro?

 

Vagaro is a cloud-based software platform designed for fitness centers, spas, salons, barbershops, and wellness professionals. It offers tools for scheduling, point-of-sale (POS), marketing, inventory, reporting, and customer relationship management.

 

 

 

 

 

💰 Vagaro Pricing Overview (2025)

 

Vagaro uses a tiered subscription model, where you pay based on how many service providers (users) are on your account.

 

 

Number of Users     Monthly Cost (USD)
1 user $30/month
2 users $40/month
3 users $50/month
4 users $60/month
5+ users   +$10 per user/month    

 

 

✅ Includes core features like:

 

  • - Online booking

  • - Client profiles

  • - Calendar management

  • - Credit card processing

  • - POS tools

  • - Website integration

 

 

 

 

 

🛠 Optional Add-On Features (Monthly Pricing)

 

Vagaro offers several powerful add-ons to help businesses scale:

 

 

Add-On Price
Text Marketing     Starting at $20    
        Vagaro Drive (Document storage)         $10
Forms & Waivers $10
Vagaro Check-In App (Kiosk) $10
Branded App $200
Vagaro AI (Autopilot marketing) $60

 

 

Tip: Some add-ons are free for solo providers and scale based on usage or number of clients.

 

 

 

 

 

💳 Vagaro Payment Processing Fees (2025)

 

If you use Vagaro’s built-in credit card processing:

 

  • - Card-present transactions: 2.2% + $0.10

  • - Card-not-present (online/virtual): 3.0% + $0.10

 

There are no monthly fees for using their payment processor, and funds are typically deposited within 1–2 business days.

 

 

 

 

 

📈 Is Vagaro Worth It?

 

✅ Pros:

 

  • - Affordable for solo professionals

  • - Easy to scale for growing teams

  • - Integrates scheduling, marketing, POS, and more

  • - Clean client-facing experience

  • - Available on desktop and mobile

 

⚠️ Considerations:

 

  • - Costs can add up with multiple add-ons

  • - Not ideal for large enterprise gyms (better for boutique or mid-size studios)

  • - Custom branded app is expensive unless necessary

 

 

 

 

 

🔍 Alternatives to Vagaro

 

  • - Mindbody – more enterprise-focused but higher base cost

  • - Fresha – free to use but takes a commission

  • - Square Appointments – simpler, great for individuals

  • - GlossGenius – popular with beauty professionals

 

 

 

 

 

Final Verdict: How Much Will You Pay?

 

For most businesses in 2025, expect to pay:

 

  • - Solo providers: ~$30–$60/month

  • - Small teams (3–5 staff): ~$50–$90/month

  • - With popular add-ons: Up to $120–$150/month

  • - Custom app users: ~$300/month total

 

Vagaro remains a cost-effective, flexible option in 2025—especially for independent pros and boutique studios looking to streamline operations.

 

 

 

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