Zen Planner Pricing Explained: How Much Does It Cost in 2025?
If you're running a gym, martial arts school, or boutique fitness studio in 2025, Zen Planner is likely one of the software platforms you've come across. Known for its all-in-one approach to member management, billing, and scheduling, Zen Planner helps fitness businesses operate more efficiently.
But how much does it actually cost? Here's a breakdown of Zen Planner pricing in 2025, including what features are included, what affects your monthly cost, and whether it’s worth it.
💰 Zen Planner Pricing Overview (2025)
Zen Planner’s pricing is tiered based on active members, not a flat monthly fee. This makes it more scalable—but also means your price will grow with your business.
| Active Members | Monthly Price (USD) |
|---|---|
| Up to 50 | $117/month |
| 51–100 | $157/month |
| 101–150 | $197/month |
| 151–250 | $227/month |
| 251–500 | $267/month |
| 500+ | Custom pricing |
📝 "Active members" refers to clients with any form of membership, billing cycle, or attendance activity within the month.
📦 What’s Included in Zen Planner?
Zen Planner is known for being feature-rich without requiring a ton of add-ons. Your monthly plan includes:
✅ Core Features:
· Membership & attendance tracking
· Class scheduling & calendars
· Integrated payment processing
· Automated billing and invoicing
· Custom reporting & dashboards
· Email & SMS automations
· Staff scheduling & task lists
· Member self-service portals (web + mobile app)
· Digital waivers and forms
🛠 Optional Add-Ons & Integrations
While most core features are included, Zen Planner also offers optional enhancements, like:
| Add-On | Extra Cost (est.) |
|---|---|
| Website design (via SugarWOD + Zen Planner Web Team) | $500–$2,000 one-time |
| Branded mobile app | Varies (contact sales) |
| Marketing automation tools | Varies (3rd-party) |
| Advanced lead tracking | May require integration with tools like Zapier or HubSpot |
💳 Payment Processing Fees
Zen Planner partners with Zen Planner Payments (powered by PaySimple). Rates may vary slightly, but here’s the general 2025 estimate:
· Credit Card Transactions: 2.9% + $0.30
· ACH Bank Transfers: 1% (capped at $10 per transaction)
💡 You can choose to use a different processor, but full feature access is optimized through their built-in gateway.
📈 Is Zen Planner Worth the Price?
✅ Best for:
· Boutique gyms and group training studios
· Martial arts schools, yoga studios, CrossFit boxes
· Owners who want robust tools in one place
· Teams that want staff scheduling and performance tracking
⚠️ Not ideal for:
· Solo trainers with fewer than 15–20 clients
· Studios looking for a lightweight or budget tool
· Teams needing deep CRM or marketing automation (without integrations)
🧮 Quick Cost Comparison (2025)
| Business Size | Members | Estimated Monthly Cost |
|---|---|---|
| Small Studio | 40 | ~$117 |
| Growing Gym | 120 | ~$197 |
| Multi-Location Gym | 400 | ~$267 |
| Enterprise | 500+ | Custom quote |
Final Thoughts
In 2025, Zen Planner remains one of the most comprehensive and scalable platforms for fitness businesses that want control, automation, and growth—all in one dashboard. Its pricing grows with your member base, but for many, the value delivered in saved admin time, automation, and member experience more than justifies the monthly cost.
If you’re running a studio or gym with group programming and 50+ members, Zen Planner is well worth the investment.
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